Interested in becoming a member of the board or adviser? Email us at info@jaxama.org.
President
- Direct and lead the chapter’s overall strategy.
- Be aware of and understand the AMA’s administrative practices.
- Work with the President-Elect to prepare the Chapter for the following year.
- Fiscal responsibility to Board and Members.
- Facilitate monthly Board meetings and board retreats.
- Ensure submission of all documentation to AMA-IH in a timely manner.
- Oversee all activities of the chapter throughout the fiscal year.
President-Elect
- Perform the duties of the President in the President’s absence.
- Attend the AMA Leadership Summit in preceding year
- Work with the President on an individual basis to scope out the specific duties for this position.
Immediate Past President
- Advise the President and other Board members as needed.
- Lead the following year’s Board of Directors Nominating Committee.
- Oversee the CEA entry due to IH in August following the presidential term (if desired by Board).
Secretary
- Prepare and submit meeting minutes.
- Prepare Annual Report.
- Document Chapter history.
- Prepare CEA entry (if desired by Board).
- Be project manager for the Chapter events to make sure all activities are covered in a timely manner.
Treasurer
- Submit monthly and annual financial reports.
- Maintain financial records.
- File tax return.
- Check in guests at meetings and programs.
- Provide monthly updates on financial standing to the board.
- Create pricing strategy for events and programs.
- Preparation of the annual budget.
Membership
- Must be familiar with AMA membership procedures, membership material, and membership reports on the Chapter Reports Portal.
- Lead spring and fall membership campaigns.
- Check in guests at meetings and programs.
- Lead all networking events.
- Organize monthly phone calls.
- Responsible for attendance, retention and group membership metrics.
Programming
- Lead all monthly program event planning and execution.
- Secure speakers or program content leaders.
- Prepare speaker’s information form, marketing materials and deliverables, and overall program content with speaker(s).
- Organize and coordinate speaker travel arrangements (local or otherwise).
- Secure and manage program venue.
- Oversee programming committee.
- Responsible for chapter satisfaction scores on program surveys and the number of months in advance the programs are confirmed.
Event Management
- Leads on-site event planning and execution.
- Organize and coordinate speaker travel arrangements (local or otherwise).
- Secure and manage program venue and logistics.
- Secure and oversee event volunteers
Marketing Communications
- Manage creative for monthly meetings, biannual events and networking events
- Place chapter ad copy in key publications
- Manage all signage and printed collateral
- Be brand manager for the chapter brand.
- Oversee Marketing and Social Media Committees
- Responsible for social media fans and followers in relation to the degree of conversation created.
- Responsible for measuring the number of attendees to events from each medium.
- Draft all chapter copy (program descriptions, collateral material copy, mailings, templates, press releases, phone scripts, etc.).
- Manage and build media relations.
- Pitch media on story ideas.
- Send out press releases and calendar alerts in advance of events; then, follow up with media for coverage.
Strategic Alliances
- Selecting and securing alliances and sponsors to subsidize chapter operating budget.
- Create sponsorship sell sheets for chapter use.
- Promote sponsorship to other board members and chapter.
- Secure in-kind sponsorships for operations needs (venues, food/bev, printing, postage, promotional items, ad placement, administrative expenses, etc.).
- Work closely with VPs of Programming and Membership to find sponsorships for events.
- Responsible for measuring sponsorship dollars and in-kind donations generated.
Research & Analytics
- Design, execute and compile the results of the ongoing member and board member satisfaction surveys.
- Manage, distribute and collect surveys after each program as directed.
- Monitor web analytics (Google Analytics, Bit.ly and myemma response data and tracking data, EventBrite, Facebook Analytics etc.).
- Assist in data management of member/prospect database.
- Measure metrics created and supply results to various board members.
- Report back on learning points from surveys and metrics.
Community Relations
- Oversees all relationships with charitable organizations and community resource organizations
- Set up and coordinate chapter charity events.
- Oversee chapter holiday charity event/program.
- Maintain relationships with local nonprofit organizations.
- Assist Secretary in managing volunteer resources for the chapter.
- Responsible for measuring the $ or time spent on other nonprofits.
Collegiate Relations
- Maintain communication and organize events between JAMA and UNFAMA.
- Facilitate participation opportunities for students at JU, FSC, UF and other institutes of higher learning.
- Keep university faculty members informed of chapter activities and needs.
- Responsible for measuring the number of students who convert to full members after graduation.
Volunteer Coordinator
- Focuses on recruiting and engaging volunteers.
- Works with directors to understand their volunteer needs.
- Helps to assess new volunteers and connect them with the board of directors.
Special Project Support
- Provides general support for JAMA projects and events as assigned by Board and/or Committees.
- Assist with Speaker outreach as needed or directed.
- Assists with on-site events as available and requested by Vice President, Event Management.
Board Advisor
- Provides strategic input to the Board leadership.
- Assists with new member outreach and industry relations.